Job Description

Reporting to the Chief Publications Officer/Editor-in-Chief, the Administrative Assistant will provide administrative and organizational support to the Chief Publications Officer/Editor-in-Chief, along with other divisional staff, as needed. Administrative and organizational support includes, but not limited to, meeting planning and logistics, billing and payables, arranging travel, managing calendars, monitoring general email inbox(es), and coordinating programs.

To be successful in this role, you must be supportive of AVMA’s commitment to Diversity, Equity, and Inclusion, customer service oriented, highly collaborative, and passionate about AVMA’s mission. Additional qualifications include:

• Associate’s degree is required; bachelor’s degree is preferred
• Two years of related administrative experience; communications and nonprofit association experience is preferred
• Excellent interpersonal and communication skills, both written and verbal
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), Adobe, and virtual meeting software, including Zoom and Teams
• Highly organized and detailed-oriented, with the ability to simultaneously handle a variety of responsibilities and tasks
• Capable of keeping confidentialities and handling confidential information
• Must be able to work independently and as part of a team with equal ease
• Flexibility to work outside of normal business hours; and travel on behalf of the Association, as needed

The AVMA provides excellent employee benefits, including generous health insurance, retirement plans, paid time-off (e.g., vacation, sick, paid parental leave) and a supportive work/life balance. Deadline for application is 8/29/2024. Submit cover letter, resume, and salary requirements to apply@avma.org .

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